Email works for an isolated correction to a clearly identified document. For repeated reviews or several contributors, agree on one place to collect feedback and ask reviewers to name the file and version. A DocBunker folder can keep the documents and comments together, while you decide which version to review and who resolves conflicting requests.
Two versions of a brochure, several reviewers
You send a brochure to a client. Their sales manager replies by email with a price correction on page three. A second reviewer sends another change in a conversation. You have already prepared version two of the PDF.
Before editing, find out which version each person reviewed. Ask the client to identify the file and choose a person to consolidate decisions. Creating a folder without these instructions leaves the same ambiguity.
Keep email for a short, clear correction
An existing email thread can be enough if one person spots a spelling mistake in a single PDF. Confirm the file and passage: “I’ll correct the address on page four of brochure-v2.pdf.”
After making the change, state whether you need another review of that page or agreement on the whole document. You do not need to introduce a new tool for one correction.
If feedback arrives in several messages, gather the requests before editing and confirm which changes you will make.
Use a common folder for repeated reviews
A shared folder suits a project with several documents or rounds of feedback. DocBunker lets clients view files and leave comments through the folder link without creating an account.
Ask each reviewer to provide the file name, version, page or section and the requested change. Folder comments still need these references; a note saying “please change this” may not identify the passage you should edit.
You can keep email for announcing that a version is ready and link to the folder. Agree that the client will leave their corrections in the chosen location.
Choose for the next review
| Situation | Approach to consider | Instruction to give |
|---|---|---|
| One person corrects one detail | Reply in the existing email thread | Name the file and passage |
| Several people review one document | Collect feedback in one agreed location | Name the person who resolves disagreements |
| You send a new file after each review | Use a common folder with explicit version names | Identify the current file and changed sections |
| Your client prefers a printed review in a meeting | Use paper, then share the agreed corrections | Record the decisions and the PDF they refer to |
For detailed markup, your client may prefer to annotate a copy of the document. Folder comments do not replace every annotation or page-layout tool.
A review request you can adapt
Please review brochure-v3.pdf in the project folder by Friday. Include the page, relevant text and requested correction in your feedback. Alex will gather your team’s comments and confirm the choice if reviewers disagree. Please use version three for this review. We need explicit agreement on the text before preparing the print file.
Agree on a realistic deadline. If a client comments on an older version, ask them to check whether the change still applies to the current file.
Account for the limits of a shared folder
Keeping comments together does not resolve disagreements. Decide who makes the final decision and which revisions fall within the project’s scope.
Anyone with an active DocBunker link can use it. Share it with the intended participants; access without an account does not verify their identity. Closing the link does not remove downloaded copies. Check the current plan limits against your project’s needs.
Request agreement on a named version
Tell the client whether you expect further comments or agreement on a specific file. Reading, downloading or asking a question does not establish acceptance.
Keep the explicit response from the person responsible for the project. Before delivery, check that you are delivering the version you agreed to use.
Prepare the earlier stages with our guides to collecting client documents and sharing confidential files.
